Powerful timesheet management system

Timewatch offer a range of time recording, billing solutions from our hosted Time&Space solution to our on-premises Time&Money solution. cloud time and billing provides web timesheet tracking for fast and efficient timesheet entry to speed up the billing process. Invoicing customers could not be easier for administrators, directors, senior & junior managers alike, who receive suggestions of invoicing information including timesheets, expenses & materials that can be combined into a single invoice.

 Cloud time and billing screen shows how timesheets are entered & invoicing performed within a Timewatch solution

Invoicing timesheet & expenses data with Timewatch solutions is so user friendly little or no user training is required. Users enter time sheets for invoicing through a configurable timesheet screen, then process the timesheets for invoicing.
  KEY FEATURES >

  • Cloud time and billing solution

    friendly, easy to use system with advanced costing, charging and invoicing functionality

  • Friendly, timesheet entry

    it's so intuitive little or no training is required

  • Familiar Office look and feel

    rapid end user acceptance of timesheets as users are immediately at home with the familiar Microsoft Office style layout

  • Outlook timesheet

    track timesheets for invoicing directly from Outlook! With our OutlookTime® plug-in, add project data to bookings, then click to convert this into a timesheet - easy, improves accuracy, less effort

  • Powerful invoicing

    generating invoices from timesheets is streamlined - you define your charge rates so that invoicing timesheets can be performed quickly and easily.

  • Flexible

    supports timesheet & materials tracking for invoicing via fixed price, cost plus, milestone, date, schedules & ad-hoc and custom invoicing structures

  • Powerful charging rates

    supports billing rates for by Customer, Project, Employee, Role, Date, Work performed - or any combination of these

  • No double entry

    timesheets and expenses tracked by users is instantly available in invoicing

  • Total control

    timesheets and expenses are the starting point for billing, but users with sufficient permissions can override rates providing the perfect balance between flexibility and control

  • Faster invoicing

    streamlines the invoicing processes, decreases admin effort (and cost) - gets invoices out the door faster
  • No Losses
    ensures you never miss billing late timesheets

  • Invoice what you should

    with charge rates that can be set to match exactly the billing rates you are supposed to charge

  • Match your billing layout

    need to perfectly match your Customers' invoice layouts to get your billings of timesheets tracked paid promptly? no problem, with Advanced Charging you can match literally any format

  • Access to Historical Data

    Access full historical data so you can see exactly what previous timesheets, invoices, what was invoiced and why

  • Timesheet docks in Outlook

    Microsoft Outlook users can dock their timesheet inside Outlook, so they can track timesheets for invoicing throughout the day, which increases timesheet accuracy

  • Super Awesome Bar

    amazing timesheet search and technology suggests what users are looking for as they type, also shows recent history, saves users over 70% of timesheet entry time

  • Decreases invoicing delays

    the time taken to finalize invoices is reduced dramatically as billing of timesheets can be peformed anytime - the system keeps track of what has and has not been billed so that no time transactions are overlooked

  • Assignment list by User

    users can only choose from a list of project assignments that they are allocated to or scheduled for, with smaller, more accurate lists this saves time and minimizes errors

  • Customizable terminology

    users are instantly at home - minimizes training

  • Import from Outlook

    as an alternative to the Outlook plug-in, this facility links to Exchange Server to allow users to import time from the Outlook Diary appointments - eliminates duplicate entry, saves time and improves timesheet accuracy - users simply love it

  • Remote Timesheet

    allows users to enter timesheets wherever they are using devices such as |Blackberry's, SmartPhones and iPhones

  • Link with MS-Project

    operates as a timesheet for MS-Project, updating users' timesheets with their task assignments and publishing timesheets back to MS-Project to update project completion ³

  • Notes

    capture notes on each timeline, then use them in reports and invoices

  • Dashboard

    provides up-to-the-minute feedback to users, on timesheets, expenses, invoicing, saves admin effort, reduces missed deadlines and improves timesheet accuracy

  • Configurable Manager Approval

    definable rules and manager levels for approval, rejection of timesheet

  • Manager Approval

    Managers can review, accept, reject timelines as well as return notes to users to advise them of issues

  • Customizable fields

    need to capture additional fields on a timesheet? No problem, with our Timesheet Analysis module you can create new fields, set their data type then enable them in timesheets for users to log time to

Cloud time and billing solutions

Whether you are a small start up business looking for a cloud based solution, or a large international enterprise looking for a cloud time and billing solution to integrate with internal systems, Timewatch have a solution for you.

From Time®&Money, our dedicated cloud based time and billing solution, to Time&Space® our complete professional services solution which combines the time and billing features of Time®&Money with the resource scheduling features of WhiteSpace®

Cloud time and billing systems:

Time®&Money
Cloud based time tracking solution

Time and expenses tracking solution with added project disbursement entry, time costing, charging and advanced reporting functionality. Optional billing and Outlook timesheet entry modules available. Available as a cloud solution.

Time&Space®
Cloud based professional services automation solution

Combines all of the time billing features of Time®&Money with the powerful resource scheduling features of WhiteSpace®.
 

Click here to compare Timewatch® time recording solutions.

Timesheet entry

Employees love entering timesheets with Timewatch® cloud based time and billing solutions. Whatever you book time to, jobs, projects, tasks, cases etc. you set the terminology to match your organization's terms so when your users first see their timesheet they feel right at home with familar terms they are used to.

Timesheets users only see the items they are assigned to, making their pick lists as short as possible and specific to them. This speeds up entry and ensures they cannot book time to projects they are not allocated to which dramatically reduces entry errors.

Our instant search facility makes finding the project to book time to quick and easy, just like web search engine, Timewatch® timesheet suggests relevant items and shows recent projects too. This feature alone saves over 70% of the time taken when entering timesheets in other systems.

Users can enter time as hours-minutes, decimals or as a %age of their day, they can roll projects forward from the previous week, import time from their Outlook calendars - yes that's right, if you have a booking in your calendar you just click a button to import that time and allocate it to a Job in your timesheet.

Timesheet Super Awesome Bar

All of this adds up to easier, faster, friendlier and more accurate timesheet tracking, which is why users love using Timewatch® cloud based time and billing solutions.

Outlook timesheet entry

With the OutlookTime® timesheet plug-in, users can turn Outlook appointments into timesheets, which can be processed through to billing. This ingenious system saves users hours per week, days per year and often pays for itself within days. With the plug-in, users can allocate Outlook appointments to a

customer and/or project. They can only track timesheets to projects they are assigned to, so there is no miscoding or incorrect allocations. Once complete, timelines can be reviewed and edited before posting - and all this from within Outlook.

This incredible feature is another user favorite as it makes
Import time for billing from Outlook - a must for Outlook users
Allocating a Project to an Appointment in Outlook

time tracking easier and increases the accuracy of users' timesheest as they can more easily log time as they work.

Billing

Timewatch® time and billing solutions include powerful charging rules that let you create billing "suggestions", then make amendments where necessary. The system keeps track of all billing changes, who made them, when, why and exactly what the changes were should you need to back them out or report on them later.

Whether you have time and materials, fixed price, milestone, date/scheduled or unstructured time and billing processes, Timewatch® provides the flexibility to support the most complex timesheet recording and billing processes - it can even support custom invoicing rules.

Preparation of invoices is simple and easy. Once a draft has been finalized, users can print invoices using templates you

Amending timesheets in invoicing
Amending timesheet transactions in invoicing

can define to perfectly match the layout you and your customers require.

As you'd expect, security is definable, so you can control who has access to which areas of invoicing and you can define your own levels of authorization, separating those that can produce drafts, amend them, finalize them and bill them.

Invoice Formatting Options

Invoice formatting is simple and easy with Timewatch® cloud time and billing solutions. All solutions include an inbuilt word processor for entering invoice text as well as a range of standard invoice templates. that caters for literally any billing layout.
Formatting Invoices within MS-Word
Invoice formatted automatically within MS-Word
Just some of the Timewatch customers
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