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KEY FEATURES > |
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Cloud time and billing
solutionfriendly, easy to use system with advanced costing, charging and
invoicing functionality
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Friendly, timesheet entryit's so
intuitive little or no training is required
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Familiar Office look and feelrapid end
user acceptance of timesheets as users are immediately at home with the
familiar Microsoft Office style layout
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Outlook timesheettrack timesheets for
invoicing directly from Outlook! With our OutlookTime® plug-in, add project data to bookings, then click
to convert this into a timesheet - easy, improves accuracy, less effort
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Powerful invoicinggenerating invoices
from timesheets is streamlined - you define your charge rates so that invoicing
timesheets can be performed quickly and easily.
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Flexiblesupports timesheet &
materials tracking for invoicing via fixed price, cost plus, milestone, date,
schedules & ad-hoc and custom invoicing structures
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Powerful charging ratessupports
billing rates for by Customer, Project, Employee, Role, Date, Work performed -
or any combination of these
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No double entrytimesheets and expenses
tracked by users is instantly available in invoicing
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Total controltimesheets and expenses
are the starting point for billing, but users with sufficient permissions can
override rates providing the perfect balance between flexibility and
control
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Faster invoicingstreamlines the
invoicing processes, decreases admin effort (and cost) - gets invoices out the
door faster
- No Losses
ensures you
never miss billing late timesheets
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Invoice what you should with charge
rates that can be set to match exactly the billing rates you are supposed to
charge
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Match your billing layoutneed to
perfectly match your Customers' invoice layouts to get your billings of
timesheets tracked paid promptly? no problem, with Advanced Charging you can
match literally any format
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Access to Historical DataAccess full
historical data so you can see exactly what previous timesheets, invoices, what
was invoiced and why
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Timesheet docks in OutlookMicrosoft
Outlook users can dock their timesheet inside Outlook, so they can track
timesheets for invoicing throughout the day, which increases timesheet accuracy
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Super Awesome Baramazing timesheet
search and technology suggests what users are looking for as they type, also
shows recent history, saves users over 70% of timesheet entry time
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Decreases invoicing delaysthe time
taken to finalize invoices is reduced dramatically as billing of timesheets can
be peformed anytime - the system keeps track of what has and has not been
billed so that no time transactions are overlooked
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Assignment list by Userusers can only
choose from a list of project assignments that they are allocated to or
scheduled for, with smaller, more accurate lists this saves time and minimizes
errors
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Customizable terminologyusers are
instantly at home - minimizes training
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Import from Outlookas an alternative
to the Outlook plug-in, this facility links to Exchange Server to allow users
to import time from the Outlook Diary appointments - eliminates duplicate
entry, saves time and improves timesheet accuracy - users simply love it
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Remote Timesheetallows users to enter
timesheets wherever they are using devices such as |Blackberry's, SmartPhones
and iPhones
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Link with MS-Projectoperates as a
timesheet for MS-Project, updating users' timesheets with their task
assignments and publishing timesheets back to MS-Project to update project
completion ³
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Notescapture notes on each timeline,
then use them in reports and invoices
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Dashboardprovides up-to-the-minute
feedback to users, on timesheets, expenses, invoicing, saves admin effort,
reduces missed deadlines and improves timesheet accuracy
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Configurable Manager Approvaldefinable
rules and manager levels for approval, rejection of timesheet
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Manager ApprovalManagers can review,
accept, reject timelines as well as return notes to users to advise them of
issues
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Customizable fieldsneed to capture
additional fields on a timesheet? No problem, with our Timesheet Analysis
module you can create new fields, set their data type then enable them in
timesheets for users to log time to
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Cloud time and billing solutions |
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Whether you are a small start up business looking for
a cloud based solution, or a large international enterprise looking for a
cloud time and billing solution to integrate with internal systems,
Timewatch have a solution for you.
From
Time®&Money,
our dedicated cloud based time and billing solution, to Time&Space® our complete professional services
solution which combines the time and billing features of Time®&Money with
the resource scheduling features of WhiteSpace® |
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Timesheet entry
Employees love entering timesheets with
Timewatch® cloud based time and billing
solutions. Whatever you book time to, jobs, projects, tasks, cases etc. you set
the terminology to match your organization's terms so when your users first see
their timesheet they feel right at home with familar terms they are used to.
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Timesheets users only see the items they are
assigned to, making their pick lists as short as possible and specific to them.
This speeds up entry and ensures they cannot book time to projects they are not
allocated to which dramatically reduces entry errors.
Our instant search facility makes
finding the project to book time to quick and easy, just like web search
engine, Timewatch® timesheet suggests relevant
items and shows recent projects too. This feature alone saves over 70% of the
time taken when entering timesheets in other systems.
Users can enter time as
hours-minutes, decimals or as a %age of their day, they can roll projects
forward from the previous week, import time from their Outlook calendars - yes
that's right, if you have a booking in your calendar you just click a button to
import that time and allocate it to a Job in your timesheet. |
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 Timesheet Super Awesome Bar |
All of this adds up to easier, faster,
friendlier and more accurate timesheet tracking, which is why users love using
Timewatch® cloud based time and billing
solutions. |
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Outlook timesheet entry
With the OutlookTime® timesheet plug-in, users can turn
Outlook appointments into timesheets, which can be processed through to
billing. This ingenious system saves users hours per week, days per year and
often pays for itself within days. With the plug-in, users can allocate Outlook
appointments to a |
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customer and/or project. They can
only track timesheets to projects they are assigned to, so there is no
miscoding or incorrect allocations. Once complete, timelines can be reviewed
and edited before posting - and all this from within Outlook.
This incredible feature is another
user favorite as it makes |
 Allocating a Project to an Appointment
in Outlook |
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time tracking easier and increases the accuracy
of users' timesheest as they can more easily log time as they work. |
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Billing
Timewatch® time
and billing solutions include powerful charging rules that let you create
billing "suggestions", then make amendments where necessary. The system keeps
track of all billing changes, who made them, when, why and exactly what the
changes were should you need to back them out or report on them later.
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Whether you have time and materials, fixed
price, milestone, date/scheduled or unstructured time and billing processes,
Timewatch® provides the flexibility to support
the most complex timesheet recording and billing processes - it can even
support custom invoicing rules.
Preparation of invoices is simple
and easy. Once a draft has been finalized, users can print invoices using
templates you |
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 Amending
timesheet transactions in invoicing |
can define to perfectly match the
layout you and your customers require.
As you'd expect, security is definable, so you
can control who has access to which areas of invoicing and you can define your
own levels of authorization, separating those that can produce drafts, amend
them, finalize them and bill them. |
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