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KEY FEATURES > |
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Friendly, easy to usetimesheet and
expenses entry is so intuitive little or no training is required
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Familiar Office look and feelrapid end
user acceptance, users are immediately at home with the familiar Microsoft
Office style layout
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Outlook timesheetpost time directly
from Outlook! With our OutlookTime® plug-in, add
project data to bookings, then click to convert this into a timesheet - easy,
improves accuracy, saves time - a lot of time
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Timesheet docks in OutlookMicrosoft
Outlook users can dock their timesheet inside Outlook, with their timesheet
easily accessible throughout the day users more readily enter timesheets as
they go which increases accuracy
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Import from Outlookas an
alternative to the Outlook plug-in, this facility links to Exchange Server to
allow users to import time from the Outlook Diary appointments - eliminates
duplicate entry, saves time and improves timesheet accuracy - users simply love
it ¹
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Super Awesome Baramazing instant
timesheet search technology suggests what users are looking for as they type,
also shows recent history, saves users over 70% of timesheet entry time
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Customizable pickerswant to search for
projects by manager, customer, location or a custom field? No problem, the
pickers, their columns, headings and search options are user definable allowing
users to set up their pickers to perfectly match the way you work
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Assignment list by userusers can only
choose from a list of project assignments that they are allocated to or
scheduled for, with smaller, more accurate lists this saves time and minimizes
errors
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Customizable terminologyusers are
instantly at home - minimizes training
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Notescapture notes on each time line,
then use them in reports and invoices
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Manager ApprovalManagers can review,
accept, reject timelines as well as return notes to users to advise them of
issues
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Approval IndicatorYou have timesheets
to approve button" alerts Managers that there are timesheets to approve
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Dashboardprovides up-to-the-minute
feedback to users, saves time, reduces missed deadlines and improves timesheet
accuracy 4
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Requires Dashboard
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OVERCOMES > |
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- Users complaining that it takes
ages to fill in their timesheet as Time®&Money is simple and easy to use
- Users saying it is too hard to
complete a timesheet
- User putting time against jobs
they are not allocated to - users can only book time to projects they are
allocated to
- Solves late or missing timesheets,
users not posting their timesheet
- User not being able to enter
timesheets when they are out of the office
- Time delays and frustration from
assignments not being available on the timesheet
- Delays and duplicate entry through
paper or excel timesheets as data is entered in once place and is immediately
available for reporting an analysis once posted
- Users still filling in paper
timesheets
- Wasted admin time chasing users
with late timesheets
- Loss of data from Excel based
system
- High levels of investment in home
grown systems that cannot keep up with technology with market leading product
that receives continual development
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Time&Space® -
Timesheet entry
Timesheet entry should be easy, but
time and again people tell us that their current system is cumbersome, slow, or
that users just don't like using it.
Whether you are using paper timesheets,
excel timesheets, a home grown, customized or off the shelf system,
Time&Space® can help you improve your
timesheet capturing process. You'll get timesheets in on time, minimize errors,
improve reporting and have happier users, administrators and managers, there is
even an Outlook plug-in available to allow your users to post appointments from
their Outlook calendar! |
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Timesheet entry is simple and easy with
Time&Space®. The ergonomically designed
Ribbon Menu places all everyday commands at the users' fingertips and is so
intuitive no end user training is required.
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Timesheet entry
Users simply love timesheet entry in
Time&Space®. Whatever you assign time to, a
job, project, task, case etc. you set the terminology to match your
organization's terms, so when your users first see the timesheet they see
familiar terms and are immediately at home. |
A unique time saving feature is our
"Super Awesome Bar", which like a browser search field makes suggestions as
users type, refining the search for each character typed. Users can type part
of the code or name and the system suggests projects and shows matching items
they have recently used. This feature alone saves over 80% of the time taken to
complete a timesheet compared to classic pick lists and is unique to
Timewatch.
Of course if users want to choose from a pick
list, they can, but rest assured users can only book time to items they are
assigned to which speeds up entry and ensures they cannot book time to projects
they are not allocated to, which dramatically reduces entry errors.
Users have the freedom to enter time as
hours-minutes, decimals or as a %age of their day, they can copy the jobs or
assignments they worked on last week, even import time from their Outlook
Calendar.... yes, that's right, with our Exchange integration module Outlook
appointments can be imported directly into their timesheet!. |
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 Timesheet Instant Search bar saves time every day |
All of this adds up to easier, faster,
friendlier and more accurate time sheet entry, which is why users love entering
time with Time&Space®. |
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Outlook Timesheet
Outlook users often ask if there is a way to
convert Outlook appointments into timesheets, and with the OutlookTime® plugin for
Time&Space® there is! |
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OutlookTime® runs inside
MS-Outlook and enhances the appointment screen to allow customer and project
detail to be allocated to appointments. Once complete, users can post their
appointments to their timesheet.
OutlookTime® colorizes
appointments to highlight appointments that have a Customer/Project allocated
or has been posted, allows users to post timesheets from the Outlook Calendar
or from a list of unposted time. There is even a dashboard that shows timesheet
progress. |
 Allocating Customer and Project data to
Outlook appointments |
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OutlookTime® starts
saving time immediatly, pays for itself in days, but keeps saving time day in ,
day out.
OutlookTime® supports Outlook 2013, 2010
& 2007 32 & 64 bit versions running on Exchange 2013, 2010 & 2007
and Outlook 365. |
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Dashboard & PTO Monitor
The optional timesheet dashboard provides
valuable feedback to users to help them manage their timesheet, expenses, keep
an eye on the their project task commitments and current utilization, as well
as the status of their vacation and sick time taken and vacation time
remaining.
Issues are highlighted in red to instantly alert
the user to items such as a late or missing timesheet.
Each user's future workload is detailed to help
them better plan the days and weeks ahead as well as alert administrators to
overloaded weeks and bottlenecks in upcoming tasks.
Progress bars show up-to-the-minute task
progress, indicating the current completion against expected time as well as
whether the user has the availability to complete the task on time - green
being okay, orange indicating that the user is running out of time and red
indicating that there is no longer possible to complete the task on
time. |
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iPhone Timesheet / Android Timesheet |
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The new Time&Space® mobile
timesheet supports both iPhone and Android and is so simple and easy to use,
many users find it is their preferred method to enter timesheets.
Designed specifically for mobile phones, the
mobile timesheet app takes full advantage of swipe gestures to allow users to
navigate from week to week, day to day, tap to drill down on a day, tap to add
or edit time.
The mobile timesheet is seamlessly
integrated with Time&Space® so that users can
enter time via the iPhone, Android phone or their web browser simultaneously.
Available Q3 2013. |
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 iPhone timesheet app |
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Blackberry Timesheet
Users can also enter their timesheet via our
Blackberry / PDA timesheet.
Although not as functionally rich as the full
browser entry, users can search jobs, allocate time and notes just as in the
full timesheet, providing the ability to enter timesheets on the go to those
that need it.
PDA entry is fully integrated with
Time&Space® so as users enter time into their PDA, it is visible
in Time&Space® and vice versa. |
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 Timesheet on a Blackberry |
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Administrators share the love
Administrators love
Time&Space® too, they can define entry rules
to ensure users can only log time to the projects assigned to them. This
dramatically reduces admin overhead in |
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reviewing, correcting and approving time.
Administrators are immediately made aware when
timesheets are waiting for approval as the "Check Time" button blinks when
there are timesheets to check, and is disabled when there are none. |
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Auto Late Timesheet chasers
Administrators often waste a considerable amount
of time chasing late timesheet offenders. Time&Space® saves valuable admin time by
automatically sending late timesheet reminders. You can even define an
escalation process so the tone of the email can change with each subsequent
reminder as well as escalate the offenders list to managers if the issue
persists. |
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We hope you'll find
Time&Space® a friendlier, faster, easier to
use and better system than you have at the moment, but if you want to see it in
action why not book a test
drive so you can see for yourself how easy Time&Space® can help your organization |
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...next > |
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