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KEY FEATURES > |
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Time and expense tracking& billing
solution - friendly, easy to use
timesheet and expenses
entry, timesheet management and billing system with advanced costing,
charging and billing functionality
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Friendly, timesheet entryit's so
intuitive little or no training is required
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Familiar Office look and feelrapid end
user acceptance of timesheets as emloyees are immediately at home with the
familiar Microsoft Office style Ribbon menu
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Outlook sheetallows users to convert
appointments into timesheets directly from Outlook! From inside Outlook, users
can add Customer and Project data to bookings, then click to convert this into
a timesheet - easy, improves accuracy, saves considerable effort
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Powerful billingbilling from
timesheets and project expense data is simple, easy and configurable. You
define your charge rates so that billing from timesheets and expense sheets can
be performed quickly and easily.
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Flexiblesupports billing via fixed
price, cost plus, milestone, date, schedules & ad-hoc and custom billing
structures
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Powerful ratessupports charge out
rates for timesheets and expenses by Customer, Project, Employee, Role, Date,
Work performed - or any combination of these
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No double entrydata entered by
employees are instantly available in billing
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Total controlTimesheet and expenses
values are the starting point for billing, but employees with sufficient
permissions can override timesheet and expenses rates providing the perfect
balance between flexibility and control in billing
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Faster billingstreamlines the
timesheet entry and expenses billing processes, decreases admin overhead (and
cost) - gets invoices out the door faster
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No Lossesensures you never miss
billing late timesheets or expenses
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Bill what you should with charge rates
that can be set billing to match how you charge
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Match your billing layoutneed to
perfectly match your Customers' invoice layouts to get your billings of time
and expenses paid promptly? no problem, with Advanced Billing you can match
literally any format
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Access to Historical DataAccess full
historical time and expense tracking data so you can see exactly what
previous timesheet data, billing, what was invoiced and why
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Timesheet docks in OutlookMicrosoft
Outlook users can dock their timesheet inside Outlook, so they can track time
for billing throughout the day, which increases timesheet accuracy
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Super Awesome Baramazing timesheet
search and technology suggests what employees are looking for as they type,
also shows recent history, saves users over 70% of timesheet entry time
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Assignment list by Useremployees can
only choose from a list of project assignments that they are allocated to or
scheduled for, scheduled for, with smaller, more accurate lists this saves time
and minimizes errors
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Customizable terminologyusers are
instantly at home - minimizes training
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Notescapture notes on each timeline,
then use them in reports and invoices
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Dashboardprovides up-to-the-minute
feedback to users, saves time, reduces missed deadlines and improves timesheet
accuracy
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Configurable Manager Approvaldefinable
rules and manager levels for approval, rejection of
time and expense tracking
data
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Approval Indicator"You have Timesheets
to approve button" alerts managers that there are timesheets to approve
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Manager ApprovalManagers can review,
accept, reject timelines as well as return notes to users to advise them of
issues
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Auto Email ChasersCustomizable email
chasers for users and managers, for example to advise users of late timesheets
and managers of timesheets awaiting approval, also supports varying levels of
message tone with each subsequent reminder 5
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Customizable fieldsneed to capture
additional fields on a timesheet? No problem, with our Timesheet Analysis
module you can create new fields, set their data type then enable them in
timesheets for users to log timesheets to
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Time and expense tracking solutions
Timewatch® time and expense tracking solutions help you
streamline the way you manage employee and project timesheets and expenses.
Whether you are tracking timesheets
using paper timesheets, excel, a home grown, customized or off the shelf
system, a Timewatch® can help you improve your
employee timesheet recording and billing processes. You'll get timesheets
posted punctually, minimize errors, improve reporting and have happier users,
administrators and managers.
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Time and expense tracking is simple and
easy with Timewatch®. The ergonomically designed
Ribbon Menu places all everyday commands at the users fingertips and is so
intuitive little or no end user training required.
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Timesheet tracking
Employees simply love entering
timesheets with a Timewatch® solution. Users only
see the |
items they are assigned to, making
their pick lists as short as possible and specific to them. This speeds up
entry and ensures they cannot book timesheets to projects they are not
allocated to which dramatically reduces entry errors.
One of our users' favorite features
is our "Instant Search" facility - just by clicking in a timesheet field users
are presented with their recently used assignments and as they type, the system
suggests relevant items to choose from. This feature alone saves each user
minutes each day and hours each month.
Users have the freedom to track time
as hours-minutes, decimals or as a %age of their day, they can roll projects
forward from the previous week, even post timesheets from their Outlook
calendar - yes that's right, with our OutlookTime® module, users can post Outlook
appointments to their calendar from within Outlook itself. |
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 Timesheet Super Awesome
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All of this adds up to easier, faster,
friendlier and more accurate timesheet tracking, which is why employees love
entering timesheets with a Timewatch®
solution. |
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End User Expenses entry
Expenses users can enter new expenses and edit
existing unsubmitted expenses at any time. They simply choose from a list of
available expense types and enter either a quantity (should there be a rated
item such as mileage), or enter the expense reclaim value.
In addition to the amount claimed
by the employee, the system calculates the internal cost and the recharge value
of each expense based on |
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 Expenses Entry via Timesheet |
rules defined by administrators and project
managers.
When ready, users can submit their expenses to
their manager for approval. |
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Dashboard & PTO Monitor
The optional timesheet dashboard provides
valuable feedback to users to help them manage their timesheet, expenses and
their day to day tasks - timesheet status, vacation and sick time taken and
vacation remaining. Issues are highlighted in red to instantly alert the user
to issues such as a late or missing timesheet.
Each user's future workload is detailed to help
them better plan the days and weeks ahead as well as alert administrators to
overloaded weeks and bottlenecks in upcoming tasks.
Progress bars show up-to-the-minute task
progress, indicating the current completion against expected effort as well as
whether the user has the availability to complete the task on schedule - green
being okay, orange indicating that the user is running out of hours and red
indicating that there is no longer possible to complete the task on
time. |
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Billing from timesheets
Timewatch®'s
on-premises CentralTime®solution and our cloud
based Time®&Money
solution both allow you to use timesheet data to raise invoices. |
Whether you have time and materials, fixed
price, milestone, date/scheduled or unstructured billing, you have the
flexibility to support the most complex billing processes.
Preparation of invoices is simple and easy. Once
a draft has been finalized, time and expense tracking and billing
administrators can print invoices using templates you define. |
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 Amending transactions
on a Draft Invoice |
As you'd expect, security is definable within
billing, so you can control who has access to which areas of billing and you
can define your own levels of authorization, separating those that can produce
drafts, amend them, finalize them and bill them. |
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Administrators share the love
Administrators love
Timewatch® time and expense tracking software
too, they can define entry rules to ensure users can only log time to the
projects assigned to them which dramatically reduces admin' overhead in
reviewing and approving time. |
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Administrators are immediately made aware when
timesheets are waiting for approval as the Check Time button blinks when there
are timesheets to check, and is disabled when there are none. |
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Live Demonstration
We're sure you'll find that a
Timewatch® time and expense tracking solution is
friendlier, faster and easier to use than your current system. If you'd like to
see the system in action, click on the timesheet image at the top of this
screen or book a test drive
so you can see for yourself how CentralTime® or Time®&Money can help your organization. |
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