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Employee timesheet tracking&
billing solution - friendly, easy to use cloud time tracking,
time sheet management and billing system
with advanced costing, charging and billing functionality
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Friendly, timesheet entryit's so
intuitive little or no training is required
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Familiar Office look and feelrapid end
user acceptance of timesheets as emloyees are immediately at home with the
familiar Microsoft Office style Ribbon menu
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Outlook sheetallows users to convert
appointments into timesheetsdirectly from Outlook! From inside
Outlook, users can add Customer and Project data to bookings, then click to
convert this into a timesheet - easy, improves accuracy, saves considerable
effort
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Powerful billingbilling from time
tracking is simple, easy and configurable. You define your charge rates so that
billing from timesheets can be performed quickly and easily.
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Flexiblesupports time & materials
tracking for billing via fixed price, cost plus, milestone, date, schedules
& ad-hoc and custom billing structures
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Powerful ratessupports charge out
rates for time tracking billing by Customer, Project, Employee, Role, Date,
Work performed - or any combination of these
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No double entrytime and expenses
tracked by employees is instantly available in billing
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Total controltime and expenses
tracking values are the starting point for billing, but employees with
sufficient permissions can override rates providing the perfect balance between
flexibility and control in billing
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Faster billingstreamlines the
timesheet entry and billing processes, decreases admin overhead (and cost) -
gets invoices out the door faster
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No Lossesensures you never miss
billing late time tracked
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Bill what you should with charge rates
that can be set billing to match how you charge
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Match your billing layoutneed to
perfectly match your Customers' invoice layouts to get your billings of time
tracked paid promptly? no problem, with Advanced Billing you can match
literally any format
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Access to Historical DataAccess full
historical data so you can see exactly what previous timesheet data, billing,
what was invoiced and why
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Timesheet docks in OutlookMicrosoft
Outlook users can dock their timesheet inside Outlook, so they can track time
for billing throughout the day, which increases timesheet accuracy
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Super Awesome Baramazing timesheet
search and technology suggests what employees are looking for as they type,
also shows recent history, saves users over 70% of timesheet entry time
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Assignment list by Useremployees can
only choose from a list of project assignments that they are allocated to or
scheduled for, with smaller, more accurate lists this saves time and minimizes
errors
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Customizable terminologyusers are
instantly at home - minimizes training
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Import from Outlookas an alternative
to the Outlook plug-in, this facility links to Exchange Server to allow
employees to import time from the Outlook Diary appointments - eliminates
duplicate entry, saves time and improves timesheet accuracy - users simply love
it ¹
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Remote Timesheetallows employees to
enter timesheets wherever they are using devices such as |Blackberry's,
SmartPhones and iPhones²
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Link with MS-Projectoperates as a
timesheet for MS-Project, updating users' timesheets with their task
assignments and publishing timesheets back to MS-Project to update project
completion ³
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Notescapture notes on each timeline,
then use them in reports and invoices
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Dashboardprovides up-to-the-minute
feedback to users, saves time, reduces missed deadlines and improves timesheet
accuracy 4
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Configurable Manager Approvaldefinable
rules and manager levels for approval, rejection of timesheet
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Approval Indicator"You have Timesheets
to approve button" alerts managers that there are timesheets to approve
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Manager ApprovalManagers can review,
accept, reject timelines as well as return notes to users to advise them of
issues
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Auto Email ChasersCustomizable email
chasers for users and managers, for example to advise users of late timesheets
and managers of timesheets awaiting approval, also supports varying levels of
message tone with each subsequent reminder 5
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Customizable fieldsneed to capture
additional fields on a timesheet? No problem, with our Timesheet Analysis
module you can create new fields, set their data type then enable them in
timesheets for users to log time to 6
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Requires MS-Exchange &
ExchangeTime® |
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Requires web enabled
smartphone and
the PDA Timesheet option |
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Requires MS-Project &
ProjectTime® |
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Requires Dashboard
Option |
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Requires ActionTime® |
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Requires Timesheet Analysis
module |
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Timewatch employee time tracking solutions
Timewatch® timesheet solutions help you streamline the
way you manage employee timesheets.
Users enter time tracking data from a
standard web browser or from within MS Outlook. Users can view personal time
off statistics, track current project task performance and the web timesheet
can also import timesheets from Outlook Appointments.
Whether you are tracking time using
paper timesheets, excel, a home grown, customized or off the shelf system, a
Timewatch® can help you improve your employee
timesheet recording and billing processes. You'll get timesheets posted
punctually, minimize errors, improve reporting and have happier users,
administrators and managers. |
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Time tracking
Employees simply love entering
timesheets with a Timewatch® solution. Users only
see the |
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items they are assigned to, making
their pick lists as short as possible and specific to them. This speeds up
entry and ensures they cannot book time to projects they are not allocated to
which dramatically reduces entry errors.
One of our users' favorite features
is our "Instant Search" facility - just by clicking in a timesheet field users
are presented with their recently used assignments and as they type, the system
suggests relevant items to choose from. This feature alone saves each user
minutes each day and hours each month.
Users have the freedom to track time
as hours-minutes, decimals or as a %age of their day, they can roll projects
forward from the previous week, even post time from their Outlook calendar -
yes that's right, with our OutlookTime® module, users can post Outlook
appointments to their calendar from within Outlook itself. |
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Timesheet Super Awesome
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All of this adds up to easier, faster,
friendlier and more accurate time tracking, which is why employees love
entering timesheets with a Timewatch®
solution. |
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Outlook Timesheet
With the OutlookTime® Outlook timesheet plug-in, users can
turn Outlook appointments into timesheets. This ingenious system saves users an
amazing amount when tracking time as it utilizes timesheet data already within
Outlook and often pays for itself within days. With the plug-in, employees can
allocate Outlook appointments to a customer |
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customer and/or project. They can
only track time to projects they are assigned to, so there is no miscoding or
incorrect allocations. Once complete, timelines can be reviewed and edited
before posting - and all this from within Outlook.
This incredible feature is another
user favorite as it makes |
Allocating a Project to an
Appointment in Outlook |
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time tracking easier and increases the accuracy
of employees' timesheest as they can more easily log time as they
work. |
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Dashboard & PTO Monitor
The optional timesheet dashboard provides
valuable feedback to users to help them manage their timesheet, expenses and
their day to day tasks - timesheet status, vacation and sick time taken and
vacation time remaining. Issues are highlighted in red to instantly alert the
user to issues such as a late or missing timesheet.
Each user's future workload is detailed to help
them better plan the days and weeks ahead as well as alert administrators to
overloaded weeks and bottlenecks in upcoming tasks.
Progress bars show up-to-the-minute task
progress, indicating the current completion against expected time as well as
whether the user has the availability to complete the task on time - green
being okay, orange indicating that the user is running out of time and red
indicating that there is no longer possible to complete the task on
time. |
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Billing from time tracking
Timewatch®'s
Time®&Money and
Time&Space® solutions both allow you to use
time tracking data to raise invoices. |
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Whether you have time and materials, fixed
price, milestone, date/scheduled or unstructured billing, you have the
flexibility to support the most complex billing processes.
Preparation of invoices is simple and easy. Once
a draft has been finalized, time tracking and billing administrators can print
invoices using templates you define. |
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Amending transactions
on a Draft Invoice |
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As you'd expect, security is definable within
billing, so you can control who has access to which areas of billing and you
can define your own levels of authorization, separating those that can produce
drafts, amend them, finalize them and bill them. |
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Invoice Formatting Options
There are two time tracking billing options
available. The standard system suits most organizations and allows for a
customizable invoice template using the ever familiar Microsoft Word as a
formatting engine.
The advanced timesheet billing options include a
number of advanced facilities for the more challenging billing requirements, as
well as an enhanced invoice templating system that caters for literally any
invoice layout. |
Invoice formatted automatically
within MS-Word |
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MS-Project Timesheet
On-premises time tracking systems
can also be integrated wth MS-Project 2007&2010 projects. |
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Project Managers can create projects
in MS-Project, then publish them to CentralTime®, which automatically configures the
project resources and their project tasks to allow them to log their timesheets
against MS-Project projects and tasks.
There is no cumbersome import or
export processes or mapping of data, tasks and resources setup in MS-Project
are automatically created within each user's relevant timesheet
Users then log against project
tasks, and once complete, timesheet data |
Timewatch Toolbar in MS-Project
links with timesheet data |
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can up uploaded into MS-Project at
the click of a button, automatically updating MS-Project's task usage table and
%age complete data to allow managers to instantly view project status,
including what time has been spent, by whom, and on what task. |
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Administrators share the love
Administrators love
Timewatch® time tracking software too, they can
define entry rules to ensure users can only log time to the projects assigned
to them which dramatically reduces admin' overhead in reviewing and approving
time. |
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Administrators are immediately made aware when
timesheets are waiting for approval as the Check Time button blinks when there
are timesheets to check, and is disabled when there are none. |
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Live Demonstration
