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KEY FEATURES > |
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- Friendly, web
timesheets
little or no training required
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Familiar Office look and feel rapid
end user acceptance
- Outlook timesheets
post
time directly from Outlook! With our OutlookTime®
plug-in, add project data to bookings, then click to convert this into a
timesheet - easy, improves accuracy, saves time - a lot of time
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Import from Outlookdon't want to use
an Outlook plug-in? prefer to work through Exchange server? no problem, when
using Exchange users import time which eliminates duplicate entry, saves time,
improves accuracy - users love it
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Project search baramazing timesheet
entry technology saves over 70% in time sheet entry
- Assignment list by
user
minimizes errors / saves more time
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Customizable terminologyusers are
instantly at home - minimizes training
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Runs within Outlookremains open all
day alongside users' main productivity tool, improves familiarity and saves
time - users love it
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Configurable Manager Approvaldefinable
timesheet manager approval rules
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Approval Indicator"You have
Timesheets to approve button" alerts managers
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Auto Email ChasersCustomizable email
chasers for users and managers with varying message tone with each subsequent
reminder
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Dashboardprovides up-to-the-minute
feedback to users, saves time, reduces missed deadlines and improves timesheet
accuracy
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OVERCOMES > |
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- User issues that it takes ages to
fill in timesheets as Time® is simple and easy to
use
- Users saying it is too hard to
complete a timesheet
- Users putting time against jobs
they are not allocated to - users may only book time to projects they are
allocated to
- Users not posting their timesheet
as they are notified of their posted time status and auto email reminders can
be set up to chase tardy users
- Usersnot being able to enter
timesheets when they are out of the office - Time® supports remote entry so users can enter
timesheets wherever they are
- Assignments not being available in
timesheets - as soon as projects are allocated to users they are available to
book time to
- Delays and duplicate entry through
paper or excel timesheets as data is entered in one place and is immediately
available for reporting and analysis once posted
- Wasted time through administrators
chasing users with late timesheets, with Time®
managers can quickly and easily see who has not posted their time and auto
email reminders will chase users automatically for you
- Loss of data from Excel based
system as all timesheets are maintained within the Time® database
- Replaces "home grown" system that
has not kept up with technology - Time® is a
market leading product that receives continual development with a proven track
record over 20 years
- Replaces or acts as a front end for
an existing time entry system that users dislike using
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Entering timesheets
Timesheet entry solutions from Timewatch® are so intuitive and easy to use no end user
training is required.
Users enter web timesheets from a standard web browser
or from within MS Outlook. Users can view personal time off statistics, track
current project task performance and the web timesheet can also import
timesheets from Outlook Appointments. |
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The Timewatch® web timesheet is available for all of our
Time Recording and Time Tracking solutions -
compare solutions.
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Web time tracking
Users simply love entering time data with
Timewatch®. Whatever you assign time to, be it
job, project, task, case etc. you set the terminology to match your
organization's terms so when your users first see the system they see familiar
terms and are immediately at home. A welcome video greets them to show them the
basics and your administrators can write custom help and provide instructions
on how you enter time in your organization; your rules, expected posting dates,
whatever you need to streamline the process of web time tracking
entry. |
When entering time, users only see the items
they are assigned to, making their pick lists as short as possible and specific
to them. This speeds up entry and ensures they cannot book time to projects
they are not allocated to which dramatically reduces entry errors.
One of our users' favorites feature
is "instant search" - which searches valid projects as they type, just like in
a search engine, the system suggests relevant items to choose from. This
feature alone saves over 70% of the time taken to complete a time sheet and is
unique to Timewatch.
Users have the freedom to enter time
as hours-minutes, decimals or as a %age of their day, they can roll projects
forward from the previous week, import time from their Outlook Calendars - yes
that's right, if you have a booking in your Calendar you just click a button to
import that time and allocate it to a Job in your timesheet. |
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 Instant search picker |
All of this adds up to easier, faster,
friendlier and more accurate timesheet entry, which is why users love entering
time with Timewatch® timesheet solutions. |
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Outlook Time entry
With the OutlookTime® plug-in, users can turn Outlook
appointments into timesheets. This simple yet ingenious system saves Outlook
users an amazing amount of time and often pays for itself within days of
use! |
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With the plug-in, users can allocate
a customer and/or project to an Outlook appointment. They can only book to
projects they are assigned to.
The system lists all unposted time
and provides a simple and easy way for users to edit the time allocated and
note before posting time. |
 Allocating a Project to an Appointment
in Outlook |
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OutlookTime® is a favorite amongst users as it
saves them time, makes time entry easier and increases the accuracy of their
timesheet as they can more easily log time as they work.
For more details on the Outlook
time sheet entry option, click here - and click on the screen image for a
demonstration. |
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Timesheet within Outlook
For simple requirements where all
time is accounted for within Outlook users can use just OutlookTime®, however where
more advanced timesheet entry is required, OutlookTime® can be used in addition to the
timesheet entry systems of Time®,
Time®&Money or
Time&Space®. |
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The timesheet can even be docked
inside Outlook, allowing users to seamlessly move between their mail, calendar,
tasks and timesheet, so they can keep their timesheet open all day within the
familiar Outlook environment.
This feature is another favorite
amongst users as it saves them time, makes timesheet entry easier and increases
the accuracy of their time as they can more easily log time as they
work. |
 Entering timesheets within
Outlook |
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Administrators share the love
Administrators love
Timewatch®
time tracking solutions too, they can define entry rules to ensure users
can only log time to the projects assigned to them which dramatically reduces
administration overhead in |
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reviewing and approving time.
Administrators are immediately made aware when
timesheets are waiting for approval as the "Check Time" button blinks when
there are timesheets to check, and is disabled when there are none. |
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Missing Timesheet Alerts
Administrators often waste a considerable amount
of time chasing late timesheets. A Timewatch®
solution can save
valuable admin time by automatically sending reminders to people that post
their timesheets late. There is even an escalation process so the tone of the
email can change with each subsequent reminder as well as escalate the
offenders list to managers if the issue persists. |
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Summary
We are sure you'll find that a
Timewatch® solution is friendlier, faster and
easier to use than your current time tracking system. If you are looking for a
new or replacement system for your current time recording system you can see
Timewatch® time
tracking solutions in action from our live demos. |
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Demonstration
To see the system in action,
click on the image at the top of this screen. If you like what you see and
want to see more, why not
book a test drive so you can experience just how easy it is to set up and
use. |
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